Four Ways to Improve Capital Planning Effectiveness
- VOLUME XX, ISSUE 19
- Executive Insights
Despite strong liquidity, growth in CapEx investments has been limited due to uncertainties that make it difficult to plan capital projects.
Stakeholders can minimize the effects of these uncertainties — and boost their returns — by using new techniques for project design and approval, contracting, construction planning and execution, and project management.
These techniques can sustain themselves via an approach based on four key elements:
Strategic, more informed capital allocation
Optimization of the portfolio of capital projects
Optimization of “bet the company” megaprojects
Enablers to support capital performance
The world is facing a significant transformation in how it looks at capital investments, adding uncertainty to the already challenging exercise of capital investment planning. Although these investments are increasingly relevant, it will be some time before capital spending globally returns to pre-2008 levels. This perplexing scenario has elevated the topic of capital planning effectiveness to high-priority status for large businesses.
On one hand, favorable circumstances for worldwide capital expenditure (CapEx) are apparent in most economies, reinforcing arguments for an increase in CapEx: The capital stock is old. Capital is available and cheaper. Corporate balance sheets are healthy. And businesses indicate that they plan to invest. According to an August 2017 Bloomberg article about the struggle of private equity to invest record quantities of cash, “The amount of dry powder — money raised but not yet invested — could hit $1 trillion by the end of year in private equity alone.”
On the other hand, two major factors completely flip the equation, infusing the scenario with uncertainty and potentially explaining the limited growth of CapEx investments (only about 2%-4% per year worldwide) despite strong liquidity:
The World Bank, in its article “Global Economy in 2017: Hope and Uncertainty,” reveals the unsurprising fact that investment growth in developing economies “has tumbled from 10 percent, on average, in 2010 to about 3.5 percent in 2016.” Such increasing uncertainty adds traps and pitfalls to the potential capital projects spending landscape, which makes business planning even harder and yet more essential than ever.
The fact is, even for the most prepared organizations in capital-intensive industries, capital projects can go wrong — very often badly wrong. As the analysis in Figure 1 shows, even nickel — one of the mining industries considered to be a “gold standard” in CapEx execution — can miss CapEx budgets by 38%.
One thing is certain: Do the same things again and again, and you will keep getting the same (if not worse) results. Yet this has become the norm in CapEx handling — project leaders rely time after time on the same construction techniques, contractual arrangements, work habits and relationships.
The most impressive results will come from a serious questioning of the factors that drive CapEx effectiveness. Successful stakeholders, from project owners and sponsors to engineering and construction firms to investors and governments, will defy the old recipe for failure. By using new frameworks for project design and approval, contracting, construction planning and execution, and project management, they will see outstanding returns instead.
For instance, L.E.K. Consulting often sees engineering departments with a limited ability to understand and mitigate market uncertainties that can destroy project returns. Yet we have seen great benefit in designing and including options in supply contracts of megaprojects (those above US$1 billion in CapEx spending) that can minimize relevant uncertainties.
When a large project systematically relies on best practices of CapEx effectiveness, there is a prize to be captured. L.E.K.’s research points toward return on invested capital (ROIC) improvements of 2-4 percentage points in projects that leverage a new mindset toward CapEx programs (see Figure 2).
Furthermore, applying such techniques is proven to reduce the effects of uncertainty and volatility in a project’s outcome. Stage-gated development and approval processes, when followed by the book, reduce the variability of results in megaprojects by up to 20%.
We recommend an approach toward CapEx effectiveness that sustains itself in four key elements of the capital processes in any given organization (see Figure 3).
Capital allocation. We understand that capital allocation, especially in multibusiness corporations, is a difficult process, with no one-size-fits-all solution. Thus we developed proprietary knowledge that will allow boardrooms and C-level executives to (i) translate strategy into a target business footprint/ market(s); (ii) ensure the adoption of mechanisms that avoid distortions in decision-making; (iii) define the current risk/return profile and the group risk appetite; and (iv) determine capital headroom from existing business and allocate headroom to the target footprint/market(s).
Portfolio optimization. In general, 20%-40% of CapEx value in capital-intensive industries is spent on small and midsize projects, driven by the sustaining capital required to operate, which often represents more than 80% of the capital projects. While achieving excellence in planning and execution can translate to 2%-4% ROIC improvement for the company, management seldom gives these projects the proper attention. The most effective approach to portfolio optimization solves that problem by (i) verifying, probing and optimizing each project, and (ii) optimizing the portfolio for improved returns rather than simply CapEx reductions.
Megaproject optimization. Megaprojects often represent “bet the company” investment. Companies should conduct thorough due diligence before partnering with a consulting firm to provide equity investments advisory services and seek experts from the construction and engineering space to support megaprojects with design, procurement, contracting, construction planning and project management optimization.
Enablers. Sustaining impact is finally ensured through the design and implementation of foundational elements of organizational change in project and corporate structures, processes, systems, and mindsets and behaviors. By acting on these elements, companies are well-positioned to achieve positive impact in their CapEx efforts.